While delivering an effective presentation, it is important to have the potential to speak and represent yourself publicly but at the same time it is important to prepare an effective organizational presentation structure. Beginning with a thorough research on the topic and figuring out the goal or objective you want to achieve, would help you to find out what message you want to deliver to the audience. Additionally, analyzing the type of audience you are going to face along with their intentions and expectations need to be figured out.
The process of presentation can be simplified by breaking it down into three stages:
- The starting of a presentation is the time when you can make a significant impact on the audience that would last till your speech is over. So it is important to grab their attention from the beginning itself.
- It is better to make it short and catchy so that everyone gets an idea about what you are going to tell them.
- The starting words can be a brief about yourself and your topic of speech.
- Do not use self praising sentences. Rather, give them a reason so as why they should listen to you.
- You can start with a question or a brainteaser, natural humor to make them more comfortable, an interesting fact or a quote to make the atmosphere lively.
- It is the part where major information is to be delivered to the audience.
- Making it too detailed with lengthy sentences can create boredom. Moreover, using complicated language and terms can confuse the audience.
- Use simple language with short sentences. Using PowerPoint, you can add bullets in your slides reflecting key points. Similarly, you can add images that support your theme for better understanding of the audience and use Animated PowerPoint Templates to create more interesting presentations.
- Always remember to stick to a one central theme. While explaining, make sure that you are not deviating from your original topic.
- Engage the listeners by telling them your personal experience regarding your topic or what others say about the same.
- This section might include a number of subtopics. So ensure that each point is relevant to the next coming point to maintain uniformity. Refer to our article on planning an effective PowerPoint presentation.
- The ending is the summary of your presentation’s key points and helps in determining how your listeners will remember you and your ideas.
- It can be a few strong sentences or a single phrase that leaves a positive impact on the audience.
- Before concluding, present a hint to the listeners that you are about to end.
- Add a simple expression of gratitude towards the gathering as it would reflect your respect and professionalism.
- Ensure that your target goal is completely justified in your ending.
So, with a strong opening, an interesting content body and a positive ending you can design the three stages of an effective presentation.