When writing official emails one can often be at a loss for words. Mostly, the most confusing part is how to begin your email without looking awfully inappropriate. Contactually is a web app which provides email templates according to email type, to help you automatically generate text for your emails.
Select Audience for Your Email
To generate a template for your email, select an audience, followed by what the email is about. The audience menu contains options for generating emails for your customer, lead, past client, etc.
Select What The Email is About
When selecting your email category, you can pick options related to your audience. For example, if you are sending an email to a customer, you can choose whether the email is a follow up, update or you want to touch base related to a specific topic.
Generate Email Template
Once the audience and email type has been specified, click Generate Template to view your helpful text.
Send Email to Recipient
Below is an example of how your sample text will be generated. As you can see, everything from a suggested subject to basic content for the email is generated, with space for adding the name of the recipient and other relevant information. You can use this sample text as a blueprint for writing your emails and even save it as a template for future emails of this type.
Making a template can help you easily fill in the relevant details (e.g. customer and venture name), to quickly send out a formal email for official correspondence. Do not forget to secure your emails by adding a digital signature to the message header as it is an important way to protect your email.
Open Email in Mail Client
You can also open your emails in any mail client by entering your and the recipient’s email and clicking Send Now.
If you are new at sending official emails or find it hard to keep in mind the various formalities required for sending official emails, you can fall back on your templates for guidance or generate a new template anytime.
You can generate email templates without signing up for any account, however, you can optionally opt to create a Contactually account to use their CRM. To start generating your email templates, head over to Contactually.
